Getting Ready for Eagle Project Approval

This new project workbook cannot be altered, changed or adapted. 
A new pdf form that may be filled out will be available in Jan 2012.
You still can use more pages and put in the workbook "see attached."

New things that are different than in the past. 
1. Money raised can now be from family donations.
2.  Excess money donated for the project that is not used will be donated to the organization instead of kept in scouts. 
3. Money (that is not from the family or benefitting organization) that is raised by other activities
will need an Eagle Scout Service Project Fundraising Application that is approved.
At this time we hope that the district person approving your project can also sign off on this Fundraising
so it does not have to go through channels at Council office. 
4. There will be two sections of the workbook.  The first Proposal is a brief and not detailed
planning of the project.  The second section is the Final plan and it is in great detail.  The
district is to approve and sign the first part.  We would hope that the scout also has
the  second part filled out for approval but it is not required to be approved.

We will be available to respond to requests for Eagle Project approval and board of reviews in a very timely manner (hopefully within 7-10 days).  These are most important maters to us and your scouts.  We will try to hold them near you but sometimes will have you drive a short distance.  This only happens once in a lifetime so sorry if you may have to drive to Irving or to Coppell.

Most projects take 3 weeks or longer to get approval by your troop and the district.  Please do not wait until the last minute
to get busy on this project.

IMPORTANT.  We have had boys come to us with printed pages of the eagle workbook not filled out or missing.  Please bring the whole eagle workbook filled out as far as the four signatures.   You may type up the details of your eagle project on a separate piece of paper and put in the workbook "see attached". All names and addresses and such needs to be filled in.
 

 Proceedure for the rest of 2011.    These instructions will change after Jan 2012:

• Be sure all parts of the eagle project workbook are filled out up to the 4 signatures on the bottom of page 10.  Remember you may not start on the project until approved or you will have to do another project.  You probably should have most of this typed up on separate sheets of paper since there usually is not enough room in the form.  Write “see attached” in all areas that are not filled in the booklet and print out your write up on paper. 
• Be sure to have a list of all equipment needed for the project down to how many hammers or wheelbarrows they need and where they are acquiring the material. Every list should include first aid kit, water, and cups.  This is a list of all materials like tools, water and cups, as well as boards, nails and actual materials to build the project.   This needs to be everything you will need that day to make this project happen.
• IMPORTANT!  List and describe the possible safety hazards that are anticipated in the project and how you are going to attempt to avoid them.  For example goggles are needed to avoid eye injuries.  Not just how you are going to treat them.  A first aid kit should be on all lists of materials for every project and we assume you can treat injuries.  We hope you never have to treat any.
  • Example:           1.  eye injuries                        wear goggles during hammering.
  •                         2.   dehydration                        Water breaks every hour
• Have the scout make a list of all time spent on planning.  That is every time they talk on the phone, meet with people, type up proposals and even the times you plan on what you are going to do in your head.  All time spent preparing for this project listed.  The total needs to be put into the workbook later.  Also have all persons who are working on the project sign in and sign out.  You will need to have a total on how long each person works on the actual project and the total amount of time all workers spent on the project.
• If there is any question whether a project might not be adequate, call or email me and you can get a pre-approval on its worthiness.
• These projects should be the scout's project.  It should not be a project that the organization was going to do anyway and the scout is just going to join them and provide the man power.  The project should be one of pride and more of a permanent nature.  Cleaning up and mowing should not be considered since it will grow back or be dirty next week.  Make it something the scout will drive by years later and exclaim, “I did that!”  The project should require the scout to do an "adequate" amount of planning and an "appropriate" amount of leadership in finishing the project.  The project will not be approved if it takes almost no planning or leadership.
• Please contact Roger Knapp or one of the other district names listed for approval of all projects. 
    The scout should be in Scout's Uniform for this meeting to approve the project.

NOTE:  I will be at my troop's meeting on Tuesday Night 7pm at Woodhaven Presbyterian Church in Irving.  You can find
            me there or Randy Svajda can also approve it.  It is good to call or email me to be sure I will be there.
Other individuals listed in the main page of advancements may approve eagle projects but we try not to approve ones from our own troop.

Be sure to take pictures of before, during and after the project.   After finishing the project, go ahead and get the signatures from yourself, any adult from the troop who was at the project, and the organization contact person's signature in your workbook right away.

 Roger Knapp M.D.